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Centralise your employee information

HRflow gives you the essentials you need to take control of your workforce Employee Management

HRflow has been designed to help small businesses like yours manage your employee information and essential resource management functions. With just a tap or a click, you can find and edit employee records, review and authorise holiday requests, track and monitor absences, and even discover useful insights about your workforce. It helps employees plan their holiday time and access all their records. Because HRflow is a secure web-based system and works on any device the information you need is just one click away.

It’s that simple!

Employee Profiles

One easy to use location

Gathering employee information, documents, medical records, and contracts in one secure place simplifies the most tedious of HR admin tasks. By giving you simple to use fields, employees or managers can update within seconds saving you from onerous paperwork.

Holiday Planning

Plus manage sick leave and absences

Quick employee holiday and absence dashboard, authorise holiday requests, and easily manage and monitor employee sick leave and absences with the central calendar. You can view the whole company, authorise managers to view their department while employees can view their own details.  You can extra into CSV format to enable incorporation of the data into your other management information reports.

At a Glance dashboard

For employees and managers

HRflow provides you with a dashboard view which means employees can have a clear overview of how their holiday is calculated and will always know how many days they have left for the year. It gives managers a snapshot of overall activity within the business in a format that is easy use, track and follow.


Simple online holiday approval process

The HRflow calendar has been designed to give you the essentials you need to know at a glance on your dashboard. With fast online holiday approval,  holiday tracking and monitoring.  Employee management planning has just become easier and all in one secure location with HRflow.

Additonally with quick and easy manager approval, you always know who is in and who is out.  With HRflow gone are the days of bits of paper, messy spreadsheets and annual leave chaos.

The calendar provides a central focal point enabling business owners and their managers to run a slick, smooth and informative holiday booking system.

Compare plans and pricing

No hidden costs, no complicated contracts, no price hikes

With nothing to install and a step-by-step set up, getting started with our cloud based HR software is easy. You will receive full access during your trial, we are so confident we do not even ask for your payment details during your 30 day free trial.

Price plans

6 reasons you should try your free trial today


Employee data in one place

HRflow allows you to keep all the vital information you and your employees need to access, including contracts, all key employee documents and data, next of kin details and emergency contacts.


Reporting made easy

HRflow has made reporting easy by keeping to the essential information you need, so you can see what you need to know at a glance


Manage Employee absence

Easily manage and monitor employee sick leave and absences with our easy-to-use calendar. Also includes useful report functionality.


Secure cloud system

You can access your information from phone, tablet, or computer as long as you have an internet connection. Your information is secure and password protected.


Holiday approval

Keeping track of who is on holiday is simple. Your employees can request leave with one click and once approved will be displayed on the central calendar.


Save time

You can share information with specific employees in one easy to use location. So no more misplaced paper files, just click and get started.

Start your free trial now

Your data is securely protected

HRflow takes your data security seriously.  HRflow, although a cloud based system sits behind at least two firewalls at all times both physical and software based.

We take all reasonable steps to protect your business and data at all times.

We have for your protection implemented:

A lock out system

Data is captcha protected

Brute Force Protection

Secure password and data reset options

Regular penetration testing by a renowned IT security company.

Cyber essentials certified

If you would like to know more information, register your interest and we will contact you

Need help or want a quick chat?

Call 0300 303 4444

(215) 670-9895

This service is brought to you by HR Flow a Company registered in Scotland (Company number SC572910). The registered office is 3rd Floor, 101 George Street, Edinburgh, EH2 3ES, Scotland. HR Flow is a trademark name. All rights reserved. Various trademarks held by respective owners.

Price Plans

One simple annual fee

All you pay is an annual or monthly subscription, depending on your needs, requirements and the number of employees. There are no fees for signing up, joining or setting up your company profiles.  

30 day free trial

Getting started is easy! We are so confident HRflow will meet and exceed your expectations that we do not even ask for payment details during the trial period.  Simple click on start your free trial.  We will contact you prior to the end of the free trial to setup you up with full access to the system and select the pricing plan for your business.  

Cancel at anytime

There is no minimum contractual period, cancel at any time.  There are no exit fees, data extraction fees or any other hidden costs.  

Security protection

Your data is our number one priority.  We understand that maintaining the privacy of your personal information and HR data is paramount and essential to compliance with your obligations under the General Data Protection Regulations (GDPR).  This is why HRflow prioritises your data security at all times and all levels of your experience with HRflow.
Number of employees
1-10 £24.99 + VAT or £3.50 + VAT PCM
with a maximum storage of 250MB
11-20 £34.99 + VAT or £4.50 + VAT PCM
with a maximum storage of 500MB
21-49 £44.99+ VAT or £5.50 + VAT PCM
with a maximum storage of 1.2GB
50-99 £54.99 + VAT or £6.50 + VAT PCM
with a maximum storage of 2.5GB
100-199 Call us now to discuss your bespoke requirements
with a maximum storage of 5GB
200+ Call us now to discuss your bespoke requirements
with a maximum storage of 12.5GB

All you pay is a yearly fee based on the number of employees you have working for you or who you want on the system. All prices shown on the table above are exclusive of VAT.


3 easy steps to begin your free trial
Step 1: Complete your details below and click free trial
Step 2: We will send you a link to activate your 30 day free trial
Step 3: Setup your company and employees in the HRflow and you and all set to go!

(Your fee will not be charged until after your 30 day free trial and you can cancel at any time during this period with no cost.)

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